1. Introduction
Berwin Consultants (“Company,” “we,” “us,” “our”) is committed to protecting your privacy and ensuring you have a positive experience on our website and when using our services. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (berwyntech.com) and utilize our consulting and staffing services.
Please read this Privacy Policy carefully. If you do not agree with our policies and practices, please do not use our services.
2. Information We Collect
2.1 Information You Provide Directly
- Contact Information: Name, email address, phone number, company name, job title
- Professional Information: Resume, qualifications, work experience, skills, employment history
- Service Requests: Details about consulting needs, project requirements, staffing needs
- Communication Data: Messages, inquiries, feedback, and correspondence
- Payment Information: Billing address, payment method details
2.2 Information Collected Automatically
- Website Usage: Pages visited, time spent on pages, links clicked, referral sources
- Device Information: Browser type, operating system, IP address, device type
- Cookies & Tracking: Session cookies, analytics cookies
- Location Data: General geographic location based on IP address
2.3 Information from Third Parties
- Client references and background check providers
- Social media platforms if you connect your account
- Professional networking sites (with your consent)
3. How We Use Your Information
We use collected information for the following purposes:
- Providing and improving our consulting and staffing services
- Responding to inquiries and customer service requests
- Matching candidates with suitable job opportunities
- Processing payments and managing invoices
- Sending newsletters, updates, and promotional materials (with your consent)
- Analyzing website usage and improving user experience
- Conducting background checks for staffing positions
- Complying with legal obligations and industry regulations
- Preventing fraud and ensuring security
4. How We Share Your Information
We may share your information in the following circumstances:
- With Clients: Relevant candidate information with client companies for job matching (with consent)
- Service Providers: Third-party vendors for payment processing, background checks, analytics, and hosting
- Legal Requirements: When required by law, court order, or government request
- Business Transfers: In case of merger, acquisition, or sale of assets
- Non-Sensitive Information: Aggregated, anonymized data for analytics and research
We do NOT sell your personal information to third parties for marketing purposes.
5. Data Security
We implement industry-standard security measures to protect your information, including:
- SSL/TLS encryption for data in transit
- Secure data storage systems with access controls
- Regular security audits and updates
- Restricted access to sensitive information
- Employee confidentiality agreements
Note: While we take reasonable precautions, no security system is completely impenetrable. We cannot guarantee absolute security of your information.
6. Data Retention
- Active Clients/Candidates: Information retained for the duration of our business relationship
- Inactive Profiles: Retained for 2 years unless you request deletion
- Website Analytics: Retained for up to 26 months
- Legal/Compliance: Retained as required by law (typically 7 years for employment/tax records)
7. Your Privacy Rights
Depending on your location, you may have the following rights:
- Right to Access: Request what personal data we hold about you
- Right to Correct: Request correction of inaccurate information
- Right to Delete: Request deletion of your personal data (subject to legal obligations)
- Right to Opt-Out: Unsubscribe from marketing communications
- Right to Data Portability: Receive your data in a portable format
- Right to Object: Object to certain processing of your data
To exercise any of these rights, contact us using the information below.
8. Cookies & Tracking Technologies
- Essential Cookies: Required for website functionality (login, security)
- Analytics Cookies: Track website usage via Google Analytics
- Marketing Cookies: Enable targeted advertising and retargeting
You can control cookies through your browser settings. Disabling cookies may affect website functionality.
9. Third-Party Links
Our website may contain links to external websites. We are not responsible for the privacy practices of third-party websites. We encourage you to review their privacy policies before providing any information.
10. Healthcare Information (HIPAA Notice)
If you work with us on healthcare-related staffing or consulting projects, we comply with HIPAA regulations regarding Protected Health Information (PHI). Such information is handled with strict confidentiality and security measures as required by law.
11. Children’s Privacy
Our services are not directed at children under 13 years of age. We do not knowingly collect personal information from children. If we discover we have collected information from a child, we will delete it immediately.
12. Changes to This Policy
We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will notify you of material changes by posting the updated policy on our website with an updated “Last Updated” date. Your continued use of our services constitutes acceptance of the updated policy.
13. International Data Transfers
If you are located outside the United States and provide information to us, your data may be transferred to and processed in the United States, where data protection laws may differ. By using our services, you consent to such transfers.
Contact Us
Berwin Consultants
Email: info@berwyntech.com
Address: Houston, TX
Response Time: Within 7–10 business days
